Quotation & Estimate Maker

Create a professional quotation or estimate with line items, validity, discounts, optional GST estimates, terms, branding and a validated A4 PDF download.

Runs locallyNo uploadYou control saved copies

Commercial quote — not a tax invoiceGST values are estimates. Issue the appropriate invoice when the supply happens.

Document details

Quotation numberIssue dateValid untilSubject (optional)Reference (optional)

Supplier

Supplier is GST registeredEnable this only when GST should be estimated.

Supplier nameGSTINFormat checked locally; not verified with the GST portal.AddressState or union territoryPhone (optional)Email (optional)

Customer

Customer is GST registeredGSTIN becomes required when selected.

Customer nameGSTINFormat checked locally; not verified with the GST portal.AddressState or union territoryPhone (optional)Email (optional)

GST estimate

Place of supplyUsed only to estimate CGST + SGST/UTGST or IGST.

Current calculationNo GST estimateSpecial supplies and exemptions need professional review.

Items and services

1/30

Line 1

DescriptionHSN/SAC (optional)QuantityUnitRate (INR)Discount %GST estimate %

Estimated line total₹0.00

Terms and branding

Additional charge after tax (INR)For delivery or another charge. It is excluded from the GST estimate.Adjustment (INR)Use a minus sign for a reduction. Excluded from the GST estimate.Notes (optional)Terms and conditions

Business logo (optional)PNG or JPG, maximum 2 MB

Signature image (optional)PNG or JPG, maximum 2 MB

Round final amount to nearest INR unitAdd customer acceptance lines

Prepare a professional quotation or estimate

Build a priced proposal with validity, line items, optional GST estimates and terms, then create a validated A4 PDF in a browser worker.

For a reliable result

Choose quotation or estimate, then enter the document dates, supplier and customer.
Add products or services with quantity, rate, discount and an optional GST estimate.
Review the estimated total, terms and validity before downloading the A4 PDF.

What changes

The generator creates a new PDF. A supplier profile is retained only in this browser when you explicitly save it.

Check the download

Confirm scope, prices, validity, applicable classification and tax treatment before sending the document to a customer.

Know before processing

A quotation or estimate is not a tax invoice, receipt, GST filing or tax-advice service. GST values are estimates for ordinary domestic cases, and additional charges are excluded from that estimate.

Quick answers

Is this quotation or estimate a GST tax invoice?: No. It is a commercial proposal and is marked as not being a tax invoice. If the supply happens, issue the appropriate invoice using the final transaction details.
How are the optional GST amounts estimated?: For the ordinary domestic case covered here, the browser compares the supplier state with the selected place of supply. A match estimates CGST and SGST or UTGST; a difference estimates IGST. Special supplies and exemptions need separate review.

Prepare a priced proposal that the recipient can check

Published by PDF for Free · Updated 7 September 2026

Use Quotation & Estimate Maker to describe proposed work or goods, quantities, prices, discounts and terms in an A4 PDF. A useful proposal makes the scope and its exclusions understandable, not just the final amount. Check that a recipient can connect each price to a specific deliverable, unit or quantity.

Quotation and Estimate use the same calculation engine. The switch changes the document label and can update an untouched default number; it does not decide whether your offer is binding, guarantee the price or change the treatment of tax. Choose the label and wording appropriate to your own commercial process.

Decide what belongs in the proposal

Choose an approach for your document
Your situation	Recommended approach
You are offering a defined quantity of work or goods.	Use clear descriptions and matching units such as HRS or NOS. Put assumptions, exclusions and validity in the terms; the total alone cannot communicate the scope.
The scope or quantity is still uncertain.	Use Estimate if that matches your process, and explain what may change. The label does not add an uncertainty range or calculate alternative scenarios automatically.
You need to request an advance or confirm an order.	Consider the separate proforma workflow for advance and delivery fields, or the buyer-issued purchase order for ordering. This page does not collect payments or send a proposal to anyone.

Check a discounted service proposal of INR 1,850

The quotation-estimate-maker-example.json download contains synthetic manual-entry values. It is a reference sheet, not an import file: this tool has no JSON document import control.

Choose Quotation and enter Q-EXAMPLE-001 as its number, Example documentation project as Subject and REF-EXAMPLE-001 as Reference. Set Issue date to 2026-09-07 and Valid until to 2026-09-30.
Enter supplier Example Studio and customer Example Client, using their addresses from the sample. Choose Karnataka for both states. Leave both GST registered checkboxes off and confirm No GST estimate is shown.
Use one line: Documentation review, quantity 2, unit NOS, rate INR 1,000 and discount 10%. Leave the optional HSN/SAC blank.
Set Additional charge after tax to 100 and Adjustment to -50. Clear Round final amount to nearest INR unit. Copy the short sample notes and terms, keep customer acceptance lines enabled, and leave logo and signature images empty.
Select Create quotation PDF and download it. Compare the document number, dates, parties, line and total with the reference values before trying your own proposal.

Expected result. Two units at INR 1,000 give INR 2,000 gross. The 10% line discount removes INR 200, leaving INR 1,800; adding INR 100 and subtracting INR 50 gives INR 1,850. The GST column shows a dash because the supplier setting is off, not because the tool determined an exemption or a 0% rate.

Try our verified sample

These small, synthetic files contain no customer documents. Download an input, use the settings below in the tool, and compare the result. The checks describe this sample; complex documents can behave differently.

Input: quotation-estimate-maker-example.json (manual entry)
Parties: Example Studio → Example Client; both Karnataka; unregistered
Line: 2 NOS × INR 1,000; 10% discount
Charges: Shipping INR 100; adjustment INR -50
Tax: GST estimation off
Rounding: Off

What we checked

Submitting the incomplete form shows linked validation errors and no downloadable result.
The native PDF download reopens independently; the supplied example's parties, reference, notes and amounts are extractable.
All 1 rendered page(s) are portrait A4, and every nonempty extracted text item's bounds remain inside its page.
Two units at INR 1,000 less 10% line discount, plus INR 100 shipping and INR -50 adjustment, produce INR 1,850.00 with GST estimation and rounding off.
Editing the note removes the previous download; generating again produces a reopened PDF with the changed note rather than the stale text.
These are synthetic arithmetic and export checks, not legal, tax, banking, identity or document-authenticity certification.

Automated sample checks passed in chromium 151.0.7922.34; firefox 153.0. Run on linux, 2026-09-07. These engine checks do not establish coverage on physical phones or a Safari installation. PDF timestamps and browser image encoding can make your file size differ.

Check the downloaded result

Check the document label, number, issue date and validity. Numbers are entered locally; the tool does not maintain an organisation-wide sequence or stop you reusing a number from another session.
Recalculate an individual line and the totals. Line discounts apply before the line's GST estimate; additional charges and the signed adjustment are added afterward, outside that estimate.
Open every downloaded page. The live preview shows only the first four items and is simplified. PDF text blocks have bounded lengths and line counts, so a long description, address or term can be shortened with an ellipsis.
Review scope, exclusions, acceptance wording and any signature image with the recipient's intended process in mind. Printed acceptance lines do not establish that anyone has agreed, and a signature image is not certificate-backed signing.

Troubleshooting

The GST estimate is absent or uses an unexpected split.

The supplier's registration checkbox controls whether GST is estimated. When enabled, the tool compares the supplier state with the selected place of supply, not simply the customer's address.

Try this: Review those inputs and the chosen line rates. Do not change them merely to force a desired total; obtain the appropriate classification and tax treatment separately for the actual transaction.

The PDF cuts off part of a description or term.

The PDF uses bounded text blocks rather than unlimited document layout. A long entry can exceed its available lines even if the form accepted the characters.

Try this: Read the exported text, shorten it without losing meaning, or use a document editor for a longer proposal. Retain the complete scope and source records separately.

Load saved restores the supplier but not my proposal.

Save profile stores only supplier details in this browser. It is not a saved quotation, and does not retain customer data, items, terms, logo or signature.

Try this: Keep the reviewed PDF and your working information before leaving. Use Clear saved to remove a stored supplier profile, particularly on a shared device.

Limits and compatibility

Calculation scope: The quotation and estimate interface uses INR and supports up to 30 items. GSTIN checks inspect format and state consistency, not live registration. The calculations are a drafting aid, not a tax invoice, tax filing or determination of the correct tax rate.
Local document handling: PDF generation runs in a browser worker. Supplier profiles are saved only on request; complete documents are not automatically stored or synced. PNG/JPG logo and signature images are optional and limited to 2 MB each. The PDF text path does not support full multilingual typography.

Your files and form values are processed on this device. Downloaded copies remain wherever you save them. See how to check local processing and our privacy policy for site data and optional services.

Common questions

Does switching to Estimate change the total?: Not by itself. Both labels use the same entered quantities, discounts and calculation rules. Explain uncertainty through your wording and reviewed figures instead of relying on the label alone.
Can I reopen the exported PDF here to revise it?: This is a form-to-PDF generator, not an existing-PDF importer. While the page remains open, change the form and create a new output; keep the source information for later revisions.

Continue your document workflow

Prepare an advance-planning documentUse explicit currency, requested-advance and delivery fields when the next conversation needs those details.
Prepare the buyer's purchase orderRecord the buyer, delivery destination and ordering terms in a separate document rather than relabelling the supplier's proposal.

Maintained by Shakti Prasad Ram. Found a mismatch? Report the tool, browser and steps without sending a sensitive document. Back to the tool

Research and review

Built as a drafting aid, with clear limits

Guidance is published by PDF for Free. The generator performs documented calculations locally; it does not verify a registration, classify a transaction or file with a government portal.

Official references

CGST Rules — Rule 46 tax invoice particulars Central Board of Indirect Taxes and Customs

GST invoice checklist Verify local processing Editorial policy